NAME AND LOCATION
Sec. 1. By virtue of charter granted, this Post shall be known as Carter-Smith Post No. 5867
Veterans of Foreign Wars of the United States.
Sec. 2. The location of this Post shall be in the community known as Lakeside, County of
San Diego, State of California.
Sec. 1. The supreme power of this association is vested in the National Convention, and this
Post shall be at all times governed by the constitution and By-Laws of the Veterans of
Foreign Wars of the United States, the By-Laws of the Department of California, orders
issued by the authority of the National Convention, National Council of Administration and
the Commander-in-Chief of the Veterans of Foreign Wars of the United States, the
Department Convention, Department Council of Administration, and the Commander of the
Department of California. For the purposes of this Article and Section, Resolutions adopted
by the National convention are held to be lawful orders.
Sec. 1. Place: The regular meeting place of this Post shall be at 12650 Lindo Lane, Lakeside,
Calif., 92040. The Post may change its meeting place in accordance with the provisions of the National By-Laws.
Sec. 2. Day and Time: The regular meeting time of this Post shall be on the 2nd Wednesday
of every month. The appointed day and time of regular meetings may be changed by two-
thirds (2/3) vote of the members present at any regular meeting. The Post members and
the Department commander shall be notified of any change of the appointed day and/or
time of the regular meeting. The Post Newsletter and website shall be the official
publications of the Post for delivering such communications to the members.
Sec. 3. Special meetings may be called in accordance with the provision of the National By-
Sec. 4. Quorum: Five (5) members in good standing shall constitute a quorum for the transaction of business.
Sec. 1. Membership in the Post, eligibility to, application for, acquiring and maintenance of,
loss of and discipline shall be in accordance with the National By-Laws.
Sec. 2. The admission fee of this Post shall be a one-time $10.00 fee, payable in accordance with the National By-Laws.
Sec. 3. The dues of this Post shall never be less than the amount required to cover the
Department and National dues. The dues of this Post can be raised at any stated meeting of
the Post, provided notice of such intent has been given in the Post Newsletter and passed
by a majority of the members present. The dues increase will go into effect for the next dues year.
Sec. 1. Eligibility to, nomination, election or appointment, installation and term of office,
shall be in accordance with the provisions of the National By-Laws.
(a) The officers of the Post will consist of a Commander, Senior Vice Commander,
Junior Vice Commander, Quartermaster, Adjutant, Chaplain, Judge Advocate, Surgeon and three (3) Trustees.
(b) Elected officers will consist of the Commander, Senior Vice Commander, Junior
Vice Commander, Quartermaster, Chaplain and three trustees.
(c) Appointed officers will consist of at least an Adjutant, Judge Advocate, Surgeon,
Officer of the Day, Service Officer and Guard to be appointed as prescribed in Section 216 in
the Manual of Procedure.
Sec. 2. The duties of all officers shall be those prescribed by National and Department By-
Laws. Lawful orders as the Post may direct and these By-Laws in this Article may hereafter provide.
COMMITTEES AND DUTIES
Sec. 1. All Committees and their chairmen, unless otherwise provided, shall, as promptly as
possible after installation in office, be appointed by the Commander and as such shall serve
at his/her pleasure. The Post Quartermaster, by virtue of his/her office, shall be treasurer
of all committees handling funds. The Quartermaster shall not be a voting member of any
committees he/she sits on. The Quartermaster is required to be present at those meetings,
only to give financial advice and to collect monies.
Sec. 2. The Standing Committees of the Post shall be as follows:
(a) Membership – Quartermaster and Jr. Vice Commander along with three (3) members appointed by the Commander.
(b) Relief – Chaplain and Service Officer
(c) Buddy Poppy – Three (3) members appointed by the Commander and a courtesy
member from the Ladies Auxiliary, non-voting.
(d) Publicity and New Media – Chairman.
(e) Youth Activities – Chairman.
(f) House – Commander, Sr. Vice Commander, Jr. Vice Commander, Quartermaster
(nonvoting), and three (3) members appointed by the Post Commander. The House
Committee will elect a Chairman from the (3) appointed members.
(g) Americanism – Chairman.
(h) Safety – Surgeon.
Sec. 3. House Committee
(a) The Committee shall be responsible for all matters related to the Post property
including the operation of the Post Canteen.
(b) Trustees shall not serve on the Committee. In addition, the Commander, Sr. Vice
Commander, Jr. Vice Commander, and Post Quartermaster, by virtue of their offices,
shall be members of the Committee. The Quartermaster will not vote on money matters, but will advise.
(c) The Committee shall be responsible for the cleanliness and upkeep of the facility and the equipment therein.
(d) The House Committee is to receive a copy of all sub-rentals of the Post from the Hall Manager.
(e) The Committee may authorize such expenditures for minor emergency repairs and
janitor supplies as may be necessary for the preservation and protection of the
Post’s quarters and its equipment, provided that the total amount so expended between any regular meetings not exceed $700.
(f) All monies received by the Committee, or persons under its control, through sub-
rental of the Post facility or other sources shall be deposited with the Quartermaster.
(g) All expenditures of the Committee shall be made only by regular voucher, check
drawn, or electronic payment by the Post Quartermaster, and properly approved by the Post Commander.
(h) The Committee shall ensure that records of all its receipts and expenditures are kept
and reviewed. They shall, at every meeting of the Post, report all monies received
and all expenditures made since the last meeting.
(i) The Post may adopt rules and regulations governing the conduct of members in the
Canteen. The Post Newsletter and website are the official publications of the Post
and will be used to deliver appropriate information to the members among other information vehicles.
(j) The Post Quartermaster, by virtue of his/her office, shall be the treasurer of the Committee.
(k) In the case a vacancy occurs, the Post Commander will be responsible for appointing
a new member immediately and will not wait for the election cycle to fill the void.
(l) Quorum: Three (3) members in good standing shall constitute a quorum for the
transaction of business.
CONTROL OF SUBSIDIARY UNITS
Sec. 1. Any activity, unit, or clubrooms sponsored, conducted, or operated by the Post,
incorporated separately from the Post or unincorporated, shall operate under Post rules
and regulations. Any organization not following the rules and regulations, or requirements
made by Post personnel, will be subject to rejection for future use of the facility.
Sec. 2. Funds derived from any of the above shall be custody of the Post Quartermaster.
Sec. 3. All money, property, and assets of every kind; as well as all records in connection
therewith used, held, and owned by any of the activities noted above is the property of the
Post and must be placed in the care and custody of the Post Quartermaster.
Sec. 4. For purposes of this Article, the Ladies Auxiliary to the Veterans of Foreign Wars is
regulated by Articles XI and XII respectively of the National By-Laws and Manual of
Procedure of the Veterans of Foreign Wars and respective By-Laws, Rules and Regulations.
EXPENDITURE OF FUNDS
Sec. 1. Expenditure of funds shall be made only after prior authorization by the Post, and
on proper voucher drawn by the Quartermaster and approved by the Commander. All
checks for the expenditures of Post funds shall be numbered in sequence, the name of each
check corresponding with the voucher authorizing the same. All electronic expenditures of
funds will be properly tracked and reported by the Quartermaster.
Sec. 2. The adoption of this Article shall constitute authorization by the Post for the
payment of bills, when and as due, for monthly rental, public utility service, postage, janitor
service, and janitor’s supplies such as items necessary for Post and Canteen operations, and
minor emergency repairs authorized by the House Committee. Amounts to be paid for
monthly rental and for janitor service shall have been previously established by the Post.
Sec. 3. No other payments or expenditures shall be made except on the specific
authorization of the Post on each and every case.
Sec. 1. No compensation shall be paid to any officer of this Post for his/her services as such
officer, except as hereafter, may be provided.
Sec. 2. For services rendered, the Post may, by majority vote, give compensation
commensurate with the office of Quartermaster as may be determined and specified by vote of the Post.
Sec. 1. This Post shall solicit funds of donation only by prior vote of the members agreeing
to the proposition. The Post shall not solicit funds or donations or otherwise engage in
fundraising activities or projects outside the immediate geographical area of the community or Post.
Sec. 2. This Post shall not enter into any agreement with a promoter for the purpose of
raising funds unless the said promoter shall have first furnished a good and sufficient
surety bond in a principle sum sufficient to give the Post ample protection in the particular
circumstances. The said bond shall be subject to the approval of the Judge Advocate, bear
the endorsement of the Commander and be kept in the possession of the Quartermaster.
The bond will be conditioned on the payment to the Post Quartermaster of all monies due
to the Post as a result of the solicitation within a 30-day period, then surety will be
determined to be discharged, otherwise the bond will remain in full force and effect. If the
bond cannot be furnished, all collections shall be made by the members of the Post
sponsoring the campaign or entertainment and said funds shall be paid to a bonded officer
of the Post who shall hold the funds in his/her custody pending proper pro rata distribution.
Sec. 3. Fundraising organizations or individuals conducting solicitations, activities, or
projects for a profit shall not be engaged or used by the Post for such purpose unless such
engagement is made by written agreement between the Post and the organization or
individuals providing the services. The form of any such written agreement must be
submitted to the District Commander for review at least 30 days prior to the Post entering into any such agreement.
Sec. 1. Unless previously authorized by a majority vote of the Post, no solicitations or ticket
sales shall be permitted in the Post quarters.
Sec. 2. The House Committee shall confine approved solicitations or ticket sales to stated
meeting of the Post and social functions in and around the Post facility.
Sec. 1. One copy of the By-Laws shall be issued to each elected/appointed officer of this
Sec. 2. Every member of this Post shall keep the Adjutant and Quartermaster advised of
his/her current address by promptly reporting any change.
Sec. 3. In all Post procedures not provided for the National Constitution and By-Laws or
these Post By-Laws, Demeter’s Manual shall be the authority, and it shall be the duty of the
Judge Advocate, in an advisory way, when called upon to do so by the Commander, to
advise the Commander of the proper rule or rules.
Sec. 1. No member will be permitted to speak on any one subject (pro or con) more than
twice; and the first time will be no longer than 5 minutes; and the second time will be no
longer than 3 minutes, with the exception of a committee report. Visiting guests, who have
a message to impart, may be given a longer time.
Sec. 1. The By-Laws shall become effective after the adoption by this Post, and when and if
reviewed by the Commander-in-Chief of the Veterans of Foreign Wars of the United States.
Sec. 2. These By-Laws may be amended by the Post by a two-thirds (2/3) vote of the
members present at a stated meeting thereof provided, however, such amendments must
have been read at the preceding stated meeting and notification must have been provided
for all members 20 days in advance of the contents of the amendments, and date on which
proposed are to be presented for adoption.
Sec. 3. These By-Laws shall be reviewed as needed to ensure they are in compliance with
the Congressional Charter and By-Laws of the National Headquarters, By-Laws of the
Department of California, and the needs of the Post.
These By-Laws were adopted, subject to the approval of the Commander-in-Chief and
Commander of the Department of California of the Veterans of Foreign Wars of the United
States on this 13th day of August 2014, at a regular general meeting of this Post in the
Community of Lakeside, County of San Diego, State of California.
Carter-Smith Post 5867
Veterans of Foreign Wars of the United States
Steven Williams, Commander